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Program Manager

The Executive Office of Housing and Economic Development (“EOHED”) prioritizes economic opportunity for residents, collaborative leadership in communities, and an environment that supports job creation and business growth. EOHED also supports new housing for residents through targeted investments.

The Program Manager is part of EOHED’s Community Programs and Resources Office (CPRO) team and is primarily responsible for performing program and contract management functions that support the Commonwealth’s economic development goals and strategies. This position directly interacts with grantees, such as municipalities and community-based organizations.

Project management includes conceptualization, research, scope development, and technical assistance, as appropriate. This position will assist in the office’s grant making functions and will manage a portfolio of funding contracts in various regions of the state. In addition, the Program Manager will monitor project timelines, fund disbursements, and grantee reporting. Position requires a working knowledge and/or experience with community and economic development.

This position requires the ability to work simultaneously on a wide range of policy, program, and constituent requirements in a fast-paced environment. The incumbent interacts with a diverse set of internal and external stakeholders to arrive at proposals that reflect the necessary balance of state and community interests.

Job Duties include but not limited to:

Program Development and Grants Administration Support: Responsible for working as part of the CPRO team to develop projects and initiatives that support EOHED’s implementation of strategies and achievement of goals, outlined in the Commonwealth of Massachusetts’ Economic Development Plan.

Participates in discussions about the structure/contents of RFPs and grant applications, as well as reviewing of applications submitted, evaluation of feedback from external reviewers, and fielding calls from awarded and/or rejected applicants. Analyzes the economic feasibility of community plans and their adherence to the Commonwealth’s Sustainable Development Principles and/or other policy directives.

Contract Management: Regular and direct interaction with assigned grantees to provide technical assistance, project support, collaborative planning, regional facilitation, and grant monitoring. Responsible for identifying and helping to resolve issues with projects (and/or grantees). Also responsible for reporting problems to, and seeking assistance/guidance from, appropriate senior staff.

Coordinates with each grantee to ensure that all required documentation for contracting is submitted. Consults with finance and legal staff to determine specific program contract requirements, and to ensure compliance with all applicable state laws, rules, and regulations. Maintains detailed and accurate records of assigned projects and grants, including through the online grants management system.

Reviews and submits regular reimbursement requests from grantees. In coordination with CFO, monitors and keeps track of disbursements on contracts, adherence to drawdown schedules, and signs-off on project closeouts. Processes contract amendment requests, as needed. Coordinates and responds to all project inquiries and requests in timely and professional manner. There may be additional requests for data and information from the Secretary, other HED Executive staff, and/or the Governor’s office.

Support CPRO Team: Assist with the creation and/or coordination of various CPRO grant programs and T/A initiatives that support the growth and development of communities across the state in alignment with EOHED priorities. Coordinate as appropriate with the Community One Stop for Growth. Participate in interagency discussions related to how EOHED capital and operating budget programs interact with, support, and catalyze investment from other agencies.

Diversity Goals: Support the EOHED Diversity Plan by reviewing and becoming familiar with the work of the Diversity Officers as well as any diversity initiatives put forward from the Diversity Working Group. Complete the required annual diversity training module(s) as well as at least one other workplace diversity/inclusion training of your choosing.

Reporting and Communications: Assist in developing briefs, summaries, presentations, and other office reports used for both internal and external communications and events. Includes data/info requests from Secretary, other HED Executive staff, and/or the Governor’s office. May be assigned to represent and/or to make presentations on behalf of the office at various events. Prepares and submits timely reports and presentations in support of project management and as requested by supervisor. Performs other duties as assigned.

Preferred Qualifications:

  • Demonstrated experience and/or strong knowledge of community development goals and efforts in both the public and non-profit sectors, including by community development organizations and regional planning agencies. Particularly as it pertains to public/private partnerships in terms of community, economic, and housing development initiatives.
  • Excellent written and oral communication skills.
  • Demonstrated project and program management experience.
  • Experience managing reimbursement-based contracts, reviewing/evaluating invoices and backup documentation, preparation of payment requests, maintenance of detailed records and reports.
  • Strong interactive and relationship-building skills with an ability to effectively communicate and present information and respond to questions from diverse audiences. Successful experience communicating and working with individuals from diverse backgrounds.
  • Familiarity and/or working knowledge of federal, state or local economic development programs, incentives and policy initiatives as well as relevant governmental regulations.
  • Ability to work in a team-based project management environment.
  • Demonstrated ability to multi task and perform effectively in a fast paced environment
  • Preferred candidate is enthusiastic, self-directed, creative problem-solver and passionate about community economic development.
  • Must have strong computer skills in standard productivity software, (Excel, Word, PowerPoint, etc.). Preferred candidate will have an interest and some experience in innovative technology, including economic development tools. GIS experience a plus.

MINIMUM ENTRANCE REQUIREMENTS:

Applicants must have at least (A) four (4) years of full-time or, equivalent part-time, professional, professional internship, administrative, supervisory, or managerial experience in business administration, business management, public administration, public management, clinical administration or clinical management or (B) any equivalent combination of the required experience and substitutions below:

Substitutions:

I. A certificate in a relevant or related field may be substituted for one (1) year of the required experience.

II. An Associate’s degree in a related field may be substituted for one (1) year of the required experience.

III. A Bachelor’s degree in a related field may be substituted for two (2) years of the required experience.

IV. A Graduate degree in a related field may be substituted for three (3) years of the required experience.

V. A Doctorate degree in a related field may be substituted for the required experience.

An Equal Opportunity / Affirmative Action Employer.  Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.

Comprehensive Benefits

When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.

Want the specifics? Explore our Employee Benefits and Rewards!

Executive Order #595: As a condition of employment, successful applicants will be required to have received COVID-19 vaccination or an approved exemption as of their start date. Details relating to demonstrating compliance with this requirement will be provided to applicants selected for employment. Applicants who receive an offer of employment who can provide documentation that the vaccine is medically contraindicated or who object to vaccination due to a sincerely held religious belief may make a request for exemption.

To apply for this job please visit massanf.taleo.net.