Office Manager: Part–Time

This position will be an essential part of the First Literacy Team. The Office Manager’s primary responsibility will be to support the work of the Executive Director, but also everyone else on the team: the Program Director, Development Director, the Marketing and Communications Director, and the Scholar Support Coordinator. The Office Manager will supervise the part-time Administrative Assistant and will report to the Executive Director.

The Office Manager will oversee the organization’s daily administrative and operational functions, supporting the Executive Director and staff with a blend of hands-on management and day-to-day administrative tasks in areas including budgeting, daily operations, and administrative assistance.

 

Key Responsibilities:

Administrative Support:

• • Provide comprehensive administrative support to the Executive Director

• • Manage projects such as mailings

• • Provide support for First Literacy events

• • Manage and supervise the work of the Administrative Assistant

Operational Oversight:

• • Manage daily office operations, ensuring a smooth and efficient workflow

• • Oversee the maintenance of office facilities and equipment

• • Ensure that all operations are in alignment with the strategic goals of the organization and that all organizational operations comply with legal and regulatory requirements.

• • Prepare regular reports on operations and finance for the Executive Director and board of trustees.

Budget Management:

• • Bookkeeping via Quick Books

• • Prepare financial documents such as budgets, bills, and receipts

• • Manage payroll with external payroll provider

• • Work with external Accountant to reconcile Quick Books monthly and on the annual audit

Staff and contractor coordination:

• • Act as a point of contact for external partners and vendors

• • Manage contracts and relationships with suppliers and service providers

• • Assist with onboarding of new employees

 

Skills and Qualifications:

Proven experience (ideally 3 years) in an administrative/operations role with budget management responsibilities
Strong organizational and time management skills; able to handle multiple tasks simultaneously without sacrificing attention to detail.

• • Excellent interpersonal and communication skills

• • Bookkeeping experience; QuickBooks experience preferred

• • Proficient in Microsoft Office Suite

• • Experience with a CRM (we use Civi, but experience with Sales Force or other CRM is fine)

• • Ability to work independently and also as part of a team in a fast-paced environment.

This position is hybrid. At least half of the time needs to in the office at 160 Boylston St, Boston; the other half can be remote, if desired.

 

To Apply:

Please send cover letter and resume to Terry Witherell, Executive Director, at twitherell@firstliteracy.org